Details of Project Administrative Assistant (PAA)
About the institution
Name | Government Of Somaliland (GoSL) |
City | Hargeisa |
Job Requirement | Scope
of Work: Project Administrative Assistant
(PAA) – 1 Position Reporting to: Project Coordinator Purpose: PAAs will provide
administrative support to the PCU. Specific responsibilities: • General office administration,
including the reception of persons and correspondence and the management of
calls and appointments. • Proper filing and retrieval Analytical and document preparation
support to the PC and other officers of the PCU; • Day-to-day
administration of supplies, utilities, maintenance of office equipment and
furniture, and other services. • Prepare,
collect and compile log sheets, and documents from drivers and make sure that
they are neat and well prepared • Contact
and supervise drivers on daily bases • Collect
fuel bills from the suppliers and support the Finance Specialist for the
preparation of monthly fuel analysis • Assist
vehicle inspections, oil/filter replacements, track past maintenance and record
them accordingly • Undertaking
any other duties assigned by the PC. Skills and qualifications • Higher
National Diploma or higher in Secretarial, Office Administration, Business
Administration, or other related field from a recognized learning institution. • 5
years experience in a Project Assistant or similar position in a government or
donor-funded Project; • Strong
computer and communications skills (oral, written, presentation); • Fluency
in English and Somali. 1. Contract
Duration and Work Arrangement The contract will be active for 12
months, and the successful candidate will be expected to report to the Project
Coordinator with working hours from 08:00 am to 03:00 pm, Saturday to
Thursday. 2. Confidentiality
and Data Protection Regarding Confidentiality and Data
Protection, all information and data encountered during consulting activities
must be treated with the utmost confidentiality. The successful consultant will
be required to adhere strictly to data protection regulations and policies,
ensuring that sensitive information is handled securely at all times.
Additionally, the successful consultant will be required to implement robust
measures to safeguard data integrity and prevent unauthorized access,
disclosure, or misuse of confidential information. Details of the Data
Protection terms will be included in the Service Contract. How
to apply Interested consultants may obtain
further information in person or by email at the address below during office
hours from 8:00 am to 3:00 pm, Saturday to Thursday, except for public
holidays. Deadline for Submission: If your
qualifications and experience meet this job requirement, please submit a
written Expression of Interest, an updated CV, and a copy of your academic
qualifications. Please include your name, the job title, daytime contact phone
numbers, as well as the names and contact information of three references.
Please send these documents by email to procurement@sl-fsrp.org and
give a copy to cc: zamzam.ahmed@sl-fsrp.org marked
with the subject line of the position not later than 11 March 2025 at
11:59 pm EAT. Apply to procurement@sl-fsrp.org
|
Member Since | Feb 18,2025 |
Last Worked | Feb 18,2025 |
Open Job By Government Of Somaliland (GoSL) | 1 |
Job Requirement
Scope
of Work:
Project Administrative Assistant
(PAA) – 1 Position
Reporting to: Project Coordinator
Purpose: PAAs will provide
administrative support to the PCU.
Specific responsibilities:
• General office administration,
including the reception of persons and correspondence and the management of
calls and appointments.
• Proper filing and retrieval
Analytical and document preparation
support to the PC and other officers of the PCU;
• Day-to-day
administration of supplies, utilities, maintenance of office equipment and
furniture, and other services.
• Prepare,
collect and compile log sheets, and documents from drivers and make sure that
they are neat and well prepared
• Contact
and supervise drivers on daily bases
• Collect
fuel bills from the suppliers and support the Finance Specialist for the
preparation of monthly fuel analysis
• Assist
vehicle inspections, oil/filter replacements, track past maintenance and record
them accordingly
• Undertaking
any other duties assigned by the PC.
Skills and qualifications
• Higher
National Diploma or higher in Secretarial, Office Administration, Business
Administration, or other related field from a recognized learning institution.
• 5
years experience in a Project Assistant or similar position in a government or
donor-funded Project;
• Strong
computer and communications skills (oral, written, presentation);
• Fluency
in English and Somali.
1. Contract
Duration and Work Arrangement
The contract will be active for 12
months, and the successful candidate will be expected to report to the Project
Coordinator with working hours from 08:00 am to 03:00 pm, Saturday to
Thursday.
2. Confidentiality
and Data Protection
Regarding Confidentiality and Data
Protection, all information and data encountered during consulting activities
must be treated with the utmost confidentiality. The successful consultant will
be required to adhere strictly to data protection regulations and policies,
ensuring that sensitive information is handled securely at all times.
Additionally, the successful consultant will be required to implement robust
measures to safeguard data integrity and prevent unauthorized access,
disclosure, or misuse of confidential information. Details of the Data
Protection terms will be included in the Service Contract.
How
to apply
Interested consultants may obtain
further information in person or by email at the address below during office
hours from 8:00 am to 3:00 pm, Saturday to Thursday, except for public
holidays.
Deadline for Submission: If your
qualifications and experience meet this job requirement, please submit a
written Expression of Interest, an updated CV, and a copy of your academic
qualifications. Please include your name, the job title, daytime contact phone
numbers, as well as the names and contact information of three references.
Please send these documents by email to procurement@sl-fsrp.org and
give a copy to cc: zamzam.ahmed@sl-fsrp.org marked
with the subject line of the position not later than 11 March 2025 at
11:59 pm EAT.
Apply to procurement@sl-fsrp.org